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Job Title: Project Coordinator

Job Requisition ID: 49172 

Closing Date: 08/29/25

Salary: $7,787 a month

Work Hours: M-F 8:30AM - 5:00PM

Work Location: (Hybrid) 100 South Grand Ave E, Springfield, Illinois, 62762

Union Position: Yes

Work authorization: US work authorization required at time of application. No sponsorship available. Not eligible for F1 OPT/CPT. Positions are W2 only and cannot be converted to a contract position. If you have questions about your work authorization eligibility, please email doit.recruitment@illinois.gov. 

Questions? Email doit.recruitment@illinois.gov

Transcripts are required for consideration.

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. 

This position serves as a Project Coordinator supporting the Illinois Department of Human Services (DHS) performing complex professional and advisory functions in Client Services. 

In this role you will confer with program-based staff requesting IT projects to determine if projects require governance, as required by the EPMO process and will work with technical and business staff to develop project tasks, timelines, and schedules.  

In addition, you will track projects through the planning, development and implementation providing coordination and communication between program-based staff, technical staff, CMS staff and other stakeholders. 

This position serves as a Section Document Management Specialist for the purposes of updating and maintaining Section information on the internal One-Net site and software configuration management tools and keeps abreast of new developments in the information technology field by continuing education through online training platforms, meetings, training sessions, seminars, and conferences to increase familiarity with and remain current on products, vendors, techniques, and procedures. 

If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position to join the DoIT Team!

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

As a State of Illinois employee, you receive a comprehensive benefits package including:
•    Competitive Group Insurance benefits including health, life, dental and vision plans
•    Flexible work schedules (when available and dependent upon position)
•    10 -25 days of paid vacation time annually (10 days for first year of state employment)
•    12 days of paid sick time annually which carryover year to year
•    3 paid personal business days per year
•    13-14 paid holidays per year dependent on election years
•    12 weeks of paid parental leave
•    Pension plan through the State Employees Retirement System
•    Deferred Compensation Program – voluntary supplemental retirement plan
•    Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
•    Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

Essential Functions

•    Under administrative direction, serves as a Project Coordinator for the Department of Innovation & Technology (DoIT) supporting the Illinois Department of Human Services (DHS) performing complex professional and advisory functions in Client Services.
•    Confers with staff who are requesting IT projects to determine if projects required governance, as required by the EPMO process. 
•    Works with technical and business staff to develop project tasks, timelines, and schedules.  
•    Serves as a Section Document Management Specialist for the purposes of updating and maintaining Section information on the internal One-Net site and software configuration management tools. 
•    Keeps abreast of new developments in the information technology field by continuing education through online training platforms, meetings, training sessions, seminars, and conferences to increase familiarity with and remain current on products, vendors, techniques, and procedures. 
•    Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

 

Minimum Qualifications

•    Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with course work in computer science or directly related fields.
•    Requires three (3) years of professional experience in Client Services or a related Information Technology field.

 

Preferred Qualifications

•    Three (3) years of professional experience leading complex IT projects, including managing budgets and resources, coordinating timelines, managing cross-functional teams, identifying and mitigating risks, and ensuring compliance with enterprise governance processes.
•    Three (3) years of professional experience advising project teams and program stakeholders on IT governance requirements, preparing and reviewing documentation such as charters, requirements, and project artifacts to support decision-making and ensure audit readiness.
•    Three (3) years of professional experience facilitating stakeholder engagement and conducting business process analysis to elicit, document and validate detailed functional and technical requirements for enterprise-level systems.
•    Three (3) years of professional experience developing and validating business and functional specifications and reviewing technical documentation to ensure alignment with business needs and compliance with project objectives. 
•    Demonstrated ability to manage multiple concurrent IT projects or initiatives, analyze complex systems or workflows, and prioritize tasks effectively under tight deadlines.
•    Ability to build collaborative partnerships across technical, programmatic, and administrative teams to facilitate communication, resolve conflicts, and achieve project goals.
•    Demonstrated verbal and written communication skills to clearly document requirements, prepare executive-level summaries, and communicate complex technical concepts to non-technical stakeholders.

 

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position. 

•    Requires the ability to verify identity.
•    Requires employment authorization to accept permanent full-time position with the State of Illinois.
•    Requires the ability to pass a position specific, agency required background check.
•    Requires self-disclosure of criminal history. 
•    Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices.
•    Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties.
•    Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
•    Requires the ability to travel in performance of duties.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.