Logistics and Inventory Manager

Manager, Logistics and Inventory

UMGC Europe

Category: Overseas Regular, 100% FTE - Full Time, Grade 005

Location: Office of Human Resources, Regional Administrative Headquarters, Kaiserslautern, Germany

The Logistics and Inventory Manager (LIM) reports to the Associate Director of Administrative Operations and is responsible for managing all UMGC divisional inventory assets and departmental purchasing, while also serving as deputy in the Associate Director’s absence. The LIM is responsible for the tracking and disposal of accountable, sensitive, and capital inventory items, and functions as a key team member in administrative and logistical operations across headquarters. Additionally, the LIM provides support for headquarters staff travel and guidance to field Logistics Supervisors in the regions.  This position is located on site at the regional administrative headquarters and some travel will be required.

SPECIFIC RESPONSIBILITIES INCLUDE:

Act as the primary purchasing agent for the Administrative Operations department in ordering goods and services; contact vendors, prepare purchase documents, receive shipments, confirm invoices for payment, resolve order discrepancies

Comply with the State of Maryland, University System of Maryland, and University of Maryland Global Campus asset management policies

Carry out required audits bi-annually and as requested

Maintain the ITWorks asset management database; perform initial entry of assets, issue and return equipment, and record equipment disposal in collaboration with Technical Support and the Business Office

Maintain Workday asset management module

Maintain the intranet space for Administrative Operations

Assist Associate Director of Administrative Operations in annual Commencement ceremony preparations

Assist with official travel requests for most HQ-based staff, to include flights, shuttles, and hotel accommodations, including management of Diner's Card and invoicing to pay vendors

Help track HQ staff travel and assist with travel changes, emergency travel issues, Country Clearances (APACS) etc.

Maintain expert knowledge of UMGC's travel and reimbursement policy, help with updates, training for employees, etc.

Research and improve travel cost savings and efficiencies by working with vendors to find the best deals and most efficient services (e.g., airport shuttles, hotels/Airbnb, etc.)

Assist with arranging the venue (hotel or conference facility) and other associated logistics for meetings and workshops that take place within or are sponsored by HQ departments

Serve as the IT Liaison for current HQ staff and submit requests into IT Works, or applicable system, for transferring and offboarding staff and track progress of tickets to ensure staff have equipment needed when beginning or terminating employment. Collect all IT equipment and facility-related items upon employee departure from the Europe division

Coordinate with HQ Business Office on matters of travel or logistical financial transactions for the HQ including expense reports and spend authorizations

Work with Associate Director, Administrative Operations to resolve HQ building superintendent issues including utilities furniture and office space adjustment or maintenance

Assist Service and Logistics Operations Specialist in the managing of fleet vehicles assigned to the HQ, including maintenance schedule and SOP adherence

Develop and implement guidelines and SOPs for all previously listed processes owned by administrative operations

Must support HQ building opening and closing procedures

Requires Valid Driver’s License

Must be able to drive full size van and stick shift vehicle occasionally

Perform other job-related duties as assigned

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor’s degree in a business or management field from a U.S. regionally accredited institution or foreign degree equivalent, or four (4) years’ experience in business administration, preferably inventory, purchasing, and/or travel

Ability to lift 40 pounds

Must be able to learn and use software, understand basic computer and network hardware functionality, and routinely communicate with technical staff about their activities

Strong verbal and written communication skills to work with both UMGC staff and third-party vendors

Must be able to work on a variety of tasks with minimal supervision

Must be highly organized and detail-oriented with the ability to meet deadlines and work well under pressure

Must be able to work flexible hours

PREFERRED EDUCATION AND EXPERIENCE:

Bachelor’s degree in a business or management field from a U.S. regionally accredited institution or foreign degree equivalent, and four (4) years’ experience in business administration, preferably inventory, purchasing, and/or travel 

Host nation language skills

Experience with Workday, Service Now and SharePoint

Strong MS Suite/ MS 365 skills

Event Planning

WHO MAY APPLY:  Local candidates with ILS preferred. Applicant must qualify for ILS as described in USAREUR Regulation 600-700, Section III, 7-13. Criteria under which applicants qualify for ILS are: must serve the US Forces exclusively; are not stateless persons; are nationals of a NATO state, excluding the host nation; are not ordinarily resident in the host nation.  

All submissions should include a cover letter and resume.

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

Workplace Accommodations:

The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC’s Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at employee-accommodations@umgc.edu. 

Benefits Package Highlights:

• Generous Time Off: Enjoy between 15 and 22 days of paid vacation, depending on years of service and position.  Additionally, 15 days of sick leave, 3 personal days, and 11 paid Federal holidays. For part-time employees, time off rates will be prorated based on the number of hours worked.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date.
• Insurance Options: Term Life Insurance, Accidental Death and Dismemberment Insurance, and Long-Term Disability (LTD) Insurance.
• Flexible Spending Accounts: Available for medical and dependent care expenses.
• Retirement Plans: Choose between the Optional Retirement Program (ORP) or the Maryland State Retirement and Pension System (MSRPS).
• Supplemental Retirement Plans: include 403(b), 457(b), and various Roth options. The university does not provide matching funds.
• Tuition Remission: Immediate availability for Regular Exempt Staff. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For part-time employees (at least 50 percent of the time), tuition remission benefits are prorated.
• Moving Allowances: May be available based on terms, conditions, and agreements of the position.

For additional information see: UMGC Benefits Overview for Overseas Regular Employees

Hiring Range:

$46,400.00 - $50,000.00

Additional Compensation:

Employees receive the applicable currency adjustment (CAX) subject to monthly DoD COLA Index for the work location, which is subject to change and fluctuation based on market indices.