(#JR251363) Administrative Assistant

Shift:

Monday through Friday, 8:00 AM - 5:00 PM

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

SUMMARY:
Responsible  for  provision  of  varied  administrative  support  duties  to  a  unit/department; provides  support  to  management  and  staff  with  administrative  and  operational  support tasks.
 

• Compensation: $15.00 per hour
   

1. Performs   administrative   support   which   requires   the   exercise   of   independent judgment, the   application   of   technical   skills   and   a   knowledge   of   detailed   or specialized activities related to the department to which assigned.
2. Manages databases and/or spreadsheet files and to develop special report formats.
3. Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
4. Conducts  specific  projects  related  to  the  department  or  office  to  which  assigned; may  obtain  and/or  provide  information  from  other  organizations,  summarize  such information and prepare recommendations.
5. Provides information to clients or to staff that requires the use of judgment and the interpretation of policies, rules or procedures.
6. Arranges  meetings  by  notifying  attendees,  reserving  rooms  and  making  lodging and/or meal arrangements.
7. Organizes, maintains and purges various departmental files.
8. Prepares correspondence, reports, forms, contracts and specialized documents.
9. Proofreads  and  checks  documents  and  other  materials  for  accuracy, completeness, and compliance with departmental policies and regulations.
10. Enters  and  retrieves  data  and  prepares  reports  using  a  computer;  reviews  such reports  for  accuracy  and  makes  corrections  as  required;  operates  standard  office equipment.
11. Oversees  and  personally  performs  a  variety  of  office  administrative  details  such  as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
12. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller  to the proper  person or  personally  handles  the call;  provides  information which   requires   the   use   of   judgment   and   interpretation   of   policies,   rules   and procedures.
13. Contributes  to  the  efficiency  and  effectiveness  of  the  department's  service  to  its customers by offering suggestions and directing or participating as an active member of a work team.
14. Promotes  and  supports  the  overall  mission  of  Pace  Analytical  by  demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.

Education and Experience:
High  School  Diploma/GED;  AND  two  (2)  years  of  administrative  support  experience;  OR  an equivalent combination of education, training and experience.

Required Knowledge and Skills
Required Knowledge:

• Policies, procedures and functions of the department to which assigned.
• Administrative  practices  and  procedures,  such  as  business  letter  writing  and  the operation of common office equipment.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Standard business arithmetic, including percentages and decimals.
• Basic budgetary principles and practices.
• Computer applications and systems related to the work.
• Principles and practices to serving as an effective project team member.
• Methods  to  communicate  with  staff,  coworkers,  and  customers  to  ensure  safe, effective and appropriate operations.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:

• Providing varied administrative assistance to a chief executive officer and high-level administrative staff.
• Interpreting, applying and explaining complex policies and procedures.
• Using   tact,   discretion,   initiative   and   independent   judgment   within   established guidelines.
• Analyzing and resolving office administrative situations and problems.
• Researching, compiling, and summarizing a variety of informational materials.
• Composing    correspondence    and    other    written    independently    or    from    brief instructions.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Organizing  work,  setting  priorities,  meeting  critical  deadlines,  and  following  up assignments with a minimum of direction.
• Contributing   effectively   to   the   accomplishment   of   team   or   work   unit   goals, objectives and activities.
• Maintaining databases, forms, documents and related informati0n.

PHYSICAL/MENTAL REQUIREMENTS:

Mobility  to work  in  an  office setting,  use standard  office  equipment  and  stamina  to sit  for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits
When you join Pace®, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.