Corporate Procurement Coordinator

Who is Stanley Martin Homes?

At Stanley Martin Homes, we believe your work should have a purpose. With us, it truly does.

Our success starts with our people, and we are proud to foster a culture where every team member is valued and supported. At Stanley Martin Homes, you will work alongside passionate, knowledgeable professionals who are committed to doing the right thing, delivering exceptional homebuyer experiences, and putting homebuyers first.

Stanley Martin Homes is one of the largest 25 homebuilders in the United States and it has been consistently one of the fastest growing. We are proud of the people-first culture that makes it possible.

If you are ready to build a meaningful career and help families find the place they will call home, we would love to connect with you. Join our team and build a career that you will be proud of.

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The Corporate Procurement Coordinator is responsible for providing administrative support to maximize earned Manufacturer Volume Incentives and Model Home Discounts. The Coordinator will be responsible to ensure the accuracy and completion of all data used in generating Volume Incentive and Model Home Discount Revenue.  Additionally, the position will be responsible for standardizing/maintaining the resources/tools (forms/templates) used to grow and expand the Volume Incentive and Model Home Discount Program.

Responsibilities and Duties:

• Submit Quarterly Volume Incentive/Model Discount requests to Divisions for product usage and quantity confirmation
• Provide maintenance/updates for Volume Incentive Agreements Forms and Templates (completion/accuracy)
  • Rebate Tracker
  • Division Submittal Forms (Product Usage / Quantity
  • Trade Partner Submittal Forms (Incentives/Discounts)
  • Agreement Format (Terms, Pricing Commitment, Transparency, Tiered Volume Incentive, Fixed Rate Model Home Discounts, Confidentiality, etc.…)
• Conduct quarterly Volume Incentive/Model Home Discount audit (Division conformance and nonconformance) to verify product eligibility and usage
• Prepare and send Volume Incentives/Model Discount submittals to Manufactures, Distributors, Showroom and Large Subcontractors (Trade Partners) for reimbursement
• Collect and Track Volume Incentive and Model Discount Reimbursements and follow-up on all past due requests
• Track submittal dates and send request for Conversion, Retention and Marketing Allowances (annual vs. quarterly cadence)
• Streamline manual collection of Volume Incentives and Model Home Discounts by converting to an Electronic Fund Transfer (EFT) platform
• Maintain Manufacturer/Distributor target list to grow and expand “new” product category Volume Incentive Programs either company wide, regional or division specific
• Assist in expanding/tracking Manufacturer Employee Discount Program with instructions to include in the HR Employee Benefits Program 

Estimates/Reports

• Prepare Quarterly/Annual Volume Estimates and Accruals for Accounting/Finance Team    
• Prepare Monthly Sales/Settlement Report for distribution to all Manufacturers, Distributors, Showroom Partners and Large Subcontractors
• Maintain Corporate Manufacturer, Distributor, Showroom Partner and Large Subcontractor contact list 

Meetings/Travel Arrangements

• Attend Corporate Manufacturer, Distributor, Showroom and Large Subcontractor meetings and prepare/distribute meeting notes internally and externally.
• Schedule regular Semi and Annual Meetings/Agenda with Vice President and each Manufacturer, Distributor, Showroom and Large Subcontractor Trade Partners for:
  • Discontinued / New Product Review
  • Review Trending Products, Styles, Colors and Finishes
  • To conduct product Research for Product/Pricing/Value Added Comparisons
• Schedule and coordinate Vice President travel arrangements to Industry Trade Shows and Seminars, Meetings and Manufacturer/Distributor Tours 

SMH Manufacture/Distributor Trade Show

• Schedule and coordinate Corporate Bi Annual Manufacturer and Distributor Event for Division Purchasing Teams (Multi day event sponsored by SMH Trade Partners every 2 years)

General

• Complete all other duties as assigned by manager to serve and support Corporate and Division needs
• Represent the company professionally in all internal and external interactions and communications
• Adhere to company safety standards and help promote a safe working environment
• Adhere to and promote the Mission, Vision, and Values of Stanley Martin

Position Standards

• Team Player                                         
• Positive Attitude
• Process Discipline                                 
• Attention to Detail
• Ability to Multi-Task                             
• Ability to follow up
• Ability to work across areas of responsibilities

Requirements:

• Knowledge of MS Office with Intermediate Proficiency in Excel
• College degree preferred