IT Procurement and Supply Specialist

Procurement and Supply Specialist 4 (PSS4)

Work Hours and Partial Telework flexibility may be available and considered
Salary: $4,987.00 - $6,705.00 Monthly

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 6/10/25. It is in your best interest to submit materials as soon as possible.
 

Responsibilities:
Research and procure all Information Technology (IT) hardware and software on behalf of the Agency. 

• Research, plan, and procure all IT hardware and software as requested for all Agency programs.
• Negotiate with vendors, as applicable, on pricing and terms and conditions.
• Ensure compliance with all state laws, rules, and guidelines.
• Research, investigate, and determine the value to be applied to Agency equipment for purposes of acquiring insurance on all equipment owned by the Agency
• Assist in developing agency-wide policies, procedures, and guidelines to assist staff through the IT procurement process.
• Research and evaluate IT equipment acquisition requests submitted by programs to assess the potential impact on other IT applications and for potential resource sharing (i.e., hardware, software, and communications).
• Follow processes to ensure that the appropriate information is gathered and saved so that information is retained and available as needed to process payments and meet Agency and state regulations.
• Assist in PC Replacement Cycles for the agency by getting current computer standards specs, meeting with and training IT Contacts.

Manage all Agency software licenses, ensuring compliance with all Agency software agreements and State laws, rules, and guidelines. 

• Collect information to identify, maintain, manage, and report all enterprise software used by the Agency.
• Negotiate with vendors, as applicable, on pricing as well as terms and conditions.
• Formulate mechanisms to manage information to ensure compliance with all agency software agreements, state rules, regulations, and guidelines.
• Maintain the Software Inventory Database.
• Initiate and coordinate the submittal of annual enterprise maintenance contracts for payment.
• Approves purchased, licensed, and Enterprise software requests that customers are requesting for installs on new replacement computers.

Maintain Agency's IT Risk Management Dataset.

• Collect, update, maintain, and communicate information regarding the location, type, and quantity of all tagged IT equipment owned by the Agency.
• On an annual basis, provide the Agency Risk Manager with an updated, verified IT equipment dataset.
• Works with the Agency Risk Manager to determine schedules for gathering and submitting information.
• Organizes efforts to collect information from Region offices.

Maintain and communicate to all Agency staff regarding the Microsoft Home-Use License and free E-Learning opportunities. 

• Collect, update, and maintain information regarding Microsoft Home-Use products and free e-Learning opportunities.
• Communicate information to the Agency staff using the Internal SharePoint Site.

Required Qualifications: 
 

• Three years of relevant professional IT experience developing and coordinating organizational IT procurement plans, AND Microsoft Visio with the ability to prepare and modify process charts.
• Experience using Microsoft Word, Excel, PowerPoint, and Adobe Acrobat with the ability to prepare high-level documents, spreadsheets, and presentations.
• Knowledge of all state purchasing rules, regulations, guidelines, and processes established when working with vendors to acquire IT hardware and software.
• Excellent verbal, written, and interpersonal communication skills as demonstrated by the ability to resolve conflicts, write effectively, and communicate with multiple levels of staff and management.
• Ability to create a positive customer experience; meet or exceed customer expectations, and deliver results.
• Adept at multi-tasking, managing short deadlines, and working independently in a fast-paced environment, with strong attention to detail.
• Able to take direction from multiple managers and prioritize workload for oneself and them.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.